Ajinomoto (Malaysia) Berhad upholds compliance with the Personal Data Protection Act 2010 (PDPA 2010) in processing personal data, ensuring the secure management of our stakeholders’ data. Additionally, we developed internal standards and Standard Operating Procedures (SOPs), equipping our employees with the knowledge and tools to prevent unauthorised access, unintended disclosure and misuse of information by third parties.
Ajinomoto (Malaysia) Berhad's Data Privacy and Security Regulations, Standards and Instructions
Ajinomoto (Malaysia) Berhad Information Security Regulation
↳Describes our basic policy regulation on information usage and management by providing the basic rules and procedures on information security in the Company.
IT Document
Management SOP
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Describes the recommended practices for managing information from physical documents in the Company.
IT Document
Management Work Instructions
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Describes specific work instructions to guide the use and management of confidential information.
With the established regulations, standards and instructions, Ajinomoto (Malaysia) Berhad’s personnel are able to prevent unauthorised and unintended disclosure of information to third parties, wrongful use of information and consequently, ensuring proper management of personal and classified information within the Company.
Advancing E-Invoicing Compliance and Digital Integration
To support our digital transformation and regulatory compliance efforts, we conducted three e-invoicing workshops in Q1 of FYE2025. The initiative was organised in collaboration with our tax consultant to strengthen internal understanding of technical specifications and compliance obligations. A gap analysis was also completed to identify areas for improvement in aligning our processes with e-invoicing standards.
Since August 2024, we have successfully submitted consolidated and individual self-billed e-invoices to the IRBM via a middleware provider during the relaxation period. On 1 February 2025, we implemented new e-invoice forms within our systems, applications and products in data processing ("SAP") system to enable direct submission through the IRM's API, maintaining full compatibility with its e-invoice scheme and SDK.
These efforts mark a key milestone in our digital journey, enhancing invoice efficiency, improving accuracy and emphasising our commitment to regulatory compliance and digital innovation.